[Durham INC] -INC Communication Committee Report-

Tue Nov 16 22:58:53 EST 2010

Dear President Miller and INC Delegation:

Please accept the following report, which identifies discussion from tonight's 'INC Communication Ad Hoc Committee Meeting':

Entity: INC Communication Ad Hoc Committee 

Purpose: Pursuant to a recommendation/proposal by Mr. Darius Little -at the last INC General Body Meeting- to have INC act as a Neighborhood Hub for paid advertisement and the production of member neighborhood newsletters (in an effort to (a)enhance community participation by providing carrots/sticks for potential members to join and (b) to provide a source of operational income for INC), President Miller ordained a Communication Committee, to organize the thoughts, develop strategy and present a report, for said proposal.

Date of Meeting: November 17, 2010

Start Time:  7:00 pm, EST
Adjournment Time: 8:23 pm, EST

Attendees:

(1) Mr. Colin Crossman (Host)
(2) Mr. Brett Walters
(3) Mr. Bill Anderson
(4) Mr. Kevin Davis
(5) Mr. Darius Little

(A)  Welcome:

Mr. Crossman kindly greeted all participants and provided both food and beverages for those interested.

(B)  Initiation of Discussion:

B1.  Mr. Darius Little and Mr. Brett Walters provided detailed information into the foundational elements for the meeting's existence to Mr. Crossman.

B2.  Mr. Crossman very thoroughly presented background information, as it relates to past similar proposal. (At this point, healthy dialogue ensued as to Pros and Cons of the 'methods available' to execute such strategy.

B3.  Mr. Davis provided examples of how the proposal could be a benefit to neighborhoods which don't have the financial wherewithal to execute the distribution of their newsletters.  This was supported by discussion of estimated yearly costs to produce various newsletters, for various neighborhoods.

B4.  Mr. Anderson addressed the significance of the 'buy in' for not only the neighborhoods that don't have the funds to produce a newsletter on their own, but also for those newly-developed/organized neighborhoods that have "no idea where to begin."

B5.  Mr. Walters provided insight/an update into Old West Durham's newsletter.

B6.  Conversation ensued about potential legal technicalities associated with having neighborhoods 'download' information from other neighborhoods, without specific permission, etc.

B7.  Conversation ensued about means by which advertisement could be marketed, as well as the significance of promoting news stories, in the newsletters.  This led to talks about how generic 'INC News,' a 'Letter from the INC President,' or some water-bill 'esque advertisement effort, to fill news space.

B8.  Mr. Crossman presented thoughts about how advertisers could select certain neighborhoods of interest, for their marketing purposes, and pay a fee for those services.

B9.  General INC discussion took place.

B10.  It was agreed upon that all present had thoroughly discussed the idea and we reached consensus that the cause could be effective.

B11. The meeting was adjourned.

Darius M. Little, 
Business Consultant and Mediator 
(c) 919-641-4124 
(web) www.littleconsulting.org

-----Original Message-----
From: "Darius Mercedes Little" <Darius.M.Little at alumni.unc.edu>
Date: Tue, 16 Nov 2010 23:34:33 
To: Kevin Davis<ksdavis at gmail.com>; Darius.M.Little at alumni.unc.edu<duke1law at aim.com>
Reply-To: Darius.M.Little at alumni.unc.edu
Cc: <brettwwalters at gmail.com>; <Darius.M.Little at alumni.unc.edu>; <colin at crc32.com>; <TheOcean1 at aol.com>; <tom-miller1 at nc.rr.com>; <pats1717 at hotmail.com>; <mike at mikewoodard.com>
Subject: Re: -INC Communication Committee-

No problem Kevin! Drive safely, it's rather wet out on these roads....

- D
Darius M. Little, 
Business Consultant and Mediator 
(c) 919-641-4124 
(web) www.littleconsulting.org

-----Original Message-----
From: Kevin Davis <ksdavis at gmail.com>
Date: Tue, 16 Nov 2010 18:30:48 
To: Darius.M.Little at alumni.unc.edu<duke1law at aim.com>
Cc: <brettwwalters at gmail.com>; <Darius.M.Little at alumni.unc.edu>; <colin at crc32.com>; <TheOcean1 at aol.com>; <tom-miller1 at nc.rr.com>; <pats1717 at hotmail.com>; <mike at mikewoodard.com>
Subject: Re: -INC Communication Committee-

I have a meeting in Cary that is running long... be out of here as soon as I
can, probably 15-20min late, please don't wait for me.

Kevin

--
Kevin Davis
ksdavis at gmail.com
www.bullcityrising.com
(919) 323-8432

On Tue, Nov 16, 2010 at 4:02 PM, Darius.M.Little at alumni.unc.edu <
duke1law at aim.com> wrote:

> Thanks a lot Brett.  Having talked with you in-person, I was excited to see
> you on this evening.  Oh well, everyone will definitely be provided with
> minutes.  Thanks for the heads-up and have a great evening!
>
> - Darius
>
>___________________________________________
>
> Darius M. Little
> Business Consultant and Mediator
> Cell: 919-641-4124
>
> www.littleconsulting.org
>
>
> http://www.manta.com/c/mtlwj1m/little-s-business-consulting-and-mediations
>
>
>
>
> "And all things, whatsoever ye shall ask in prayer, believing, ye shall
> receive." [Matt 21:22]
>
>
>
> -----Original Message-----
> From: Brett Walters <brettwwalters at gmail.com>
> To: Darius.M.Little at alumni.unc.edu <Darius.M.Little at alumni.unc.edu>
> Cc: Kevin Davis <ksdavis at gmail.com>; Colin Crossman <colin at crc32.com>;
> Darius.M.Little at alumni.unc.edu <Darius.M.Little at alumni.unc.edu>;
> TheOcean1 at aol.com <TheOcean1 at aol.com>; tom-miller1 at nc.rr.com <
> tom-miller1 at nc.rr.com>; pats1717 at hotmail.com <pats1717 at hotmail.com>;
> mike at mikewoodard.com <mike at mikewoodard.com>
> Sent: Tue, Nov 16, 2010 3:59 pm
> Subject: Re: -INC Communication Committee-
>
>  Hi all,
>
>  I didn't have luck with the sitter tonight, and my wife's book club
> tonight trumps anything I'd like to do, so I can't make the meeting tonight.
>
>  If you all come up with any action items and need help working on them,
> let me know. I have worked in web development for 8 years in a variety of
> areas (branding, social media, online community creation, and information
> architecture) with broad experience providing solutions to higher education
> entities (I work at Duke) and small businesses / nonprofits.
>
> All the best,
> bww
>
> Brett Walters
> Duke University
>
> On Nov 7, 2010, at 8:41 PM, "Darius Mercedes Little" <
> Darius.M.Little at alumni.unc.edu> wrote:
>
>   Thanks Kevin.
>
> Colin, thanks again for your graciousness and continued humility. Your role
> is very important, which is why I'd prefer that you be present.
>
> Also, I personally prefer to be present (as I am the one who requested to
> have this discussion item placed on the agenda).
>
> Date: Tuesday, November 16th, 7pm looks ideal, given Colin's schedule,
> Kevin's availability, as well as our overall time-line.
>
> If there are no objections, that date seems to work for the majority......
>
>
> - Darius
>
> Darius M. Little,
> Business Consultant and Mediator
> (c) 919-641-4124
> (web) <http://www.littleconsulting.org/>www.littleconsulting.org
> ------------------------------
> *From: *Kevin Davis <ksdavis at gmail.com>
> *Date: *Sun, 7 Nov 2010 20:31:35 -0500
> *To: *Colin Crossman<colin at crc32.com>
> *Cc: *<Darius.M.Little at alumni.unc.edu>; Brett Walters<
> brettwwalters at gmail.com>; <TheOcean1 at aol.com>; <tom-miller1 at nc.rr.com>; <
> pats1717 at hotmail.com>; <mike at mikewoodard.com>
> *Subject: *Re: -INC Communication Committee-
>
>  Any of the nights Colin has suggested work OK for me, barring any
> unexpected travel plans (apologies in advance -- have been on the road much
> recently with aging parent issues.)
>
>
> --
> Kevin Davis
>  <ksdavis at gmail.com>ksdavis at gmail.com
>  <http://www.bullcityrising.com/>www.bullcityrising.com
> (919) 323-8432
>
>
> On Sat, Nov 6, 2010 at 11:48 AM, Colin Crossman < <colin at crc32.com>
> colin at crc32.com> wrote:
>
>> I've no problem meeting Sunday-Wendsday of most weeks, though
>> Thursday-Saturday is much more tricky. The 11th, for instance, isn't
>> possible due to a hosted dinner here. I could do the 9th, or Sunday-Wendsday
>> the next week. In general, it is still not possible for me to leave the
>> building in the evening, as I am responsible for addressing evening/night
>> guest needs.  I suggested the 10th, as the other meeting here is PA, and
>> they are always very low-key, and at the moment it appears that the
>> overnights will be fewer on that night, so I should have more undivided
>> attention to the meeting.
>>
>>  Perhaps it is not necessary for all to attend this meeting?  If the 10th
>> works for everyone, Darius could provide comments to the minutes, or follow
>> up in a later meeting.  Or perhaps, as my job here is likely to simply
>> implement the desires of the group, perhaps you all could meet and simply
>> have one or two come to tell me what you'd like done.  I, of course, have
>> little idea at the moment as to what this meeting will discuss, so I can't
>> say if either of these options works.
>>
>>  Also, please don't feel like you're in a pickle here regarding the
>> website: it is INC's property. I will address it as I am able in the time I
>> have, and will ensure that it remains active and operational (and paid for),
>> but I do not see my role as being "in charge" any more than a functionary or
>> staffer would have. My ability to take initiative on it is of course
>> limited, but I try to implement other's plans as necessary.
>>
>>  -crc
>>
>>
>> On Fri, Nov 5, 2010 at 3:55 PM, Darius Mercedes Little <<Darius.M.Little at alumni.unc.edu>
>> Darius.M.Little at alumni.unc.edu> wrote:
>>
>>> The 11th is fine with me.
>>>
>>> For the record Brett, the only reason I suggested us meeting at Colin's
>>> is because -from everything I've been informed- Colin used to be very
>>> active, but with the growth and blessings being bestowed upon his business,
>>> that it is nearly impossible to get him out of there (which is
>>> understandable as paying bills/livelihood should come 1st for all of us).
>>>
>>> By the same token, Colin is in charge of the webpage, therefore, it would
>>> be inappropriate and out-of-order to have a communications meeting, without
>>> the presence of the single most important communicative-body in INC: our
>>> webmaster (and host of our advertisement ideas).
>>>
>>> So while Bill joked about us crashing the place, it was actually proposed
>>> in an effort to gather all parties (including Colin) together, in the most
>>> efficient manner possible. :)
>>>
>>>
>>> - Darius
>>>
>>>
>>>  Darius M. Little,
>>> Business Consultant and Mediator
>>>  (c) 919-641-4124
>>> (web) <http://www.littleconsulting.org/>www.littleconsulting.org
>>>  ------------------------------
>>> *From: *Brett Walters < <brettwwalters at gmail.com>brettwwalters at gmail.com>
>>>
>>> *Date: *Fri, 5 Nov 2010 15:48:30 -0400
>>> *To: *< <TheOcean1 at aol.com>TheOcean1 at aol.com>
>>> *Cc: *< <info at thekingsdaughtersinn.com>info at thekingsdaughtersinn.com>; <<duke1law at netscape.net>
>>> duke1law at netscape.net>; < <ksdavis at gmail.com>ksdavis at gmail.com>; <<tom-miller1 at nc.rr.com>
>>> tom-miller1 at nc.rr.com>; < <pats1717 at hotmail.com>pats1717 at hotmail.com>; <<mike at mikewoodard.com>
>>> mike at mikewoodard.com>
>>>  *Subject: *Re: -INC Communication Committee-
>>>
>>>   Hi all,
>>>
>>> November 10th works for me, as does 11th of that week.  However, Darius
>>> do you have another suggestion?   We also don't have to impose ourselves on
>>> Colin's, and could hold it at another venue :-)
>>>
>>>
>>> bww
>>>
>>> On Fri, Nov 5, 2010 at 3:14 PM, < <TheOcean1 at aol.com>TheOcean1 at aol.com>wrote:
>>>
>>>>  I have a meeting right before, but think I can break free and be there
>>>> by 7pm or maybe just a couple minutes late.
>>>>
>>>> Shoot, just read Darius's reply.... well, maybe we can meet anyway, and
>>>> call it a "preliminary" meeting.  Thoughts?
>>>>
>>>> *Bill *
>>>>
>>>>  In a message dated 11/5/2010 2:04:34 P.M. Eastern Daylight Time,
>>>> <info at thekingsdaughtersinn.com>info at thekingsdaughtersinn.com writes:
>>>>
>>>> How is November 10th, 7pm-ish?  We have another meeting here, but it's
>>>> small, and it's a slower night.
>>>>
>>>>  -Colin
>>>>
>>>> On Wed, Nov 3, 2010 at 6:04 PM, < <TheOcean1 at aol.com>TheOcean1 at aol.com>wrote:
>>>>
>>>>>  Heeey Colin....!
>>>>>
>>>>> Can ya tell we're trying to get you to invite us over for a glass of
>>>>> wine?
>>>>>
>>>>> Fear not, one simple thing that INC can do is ask all our member
>>>>> Neighborhoods to send us the email address of the person who handles the
>>>>> newsletter, which is virtually never the president.
>>>>>
>>>>> Then we list that email next to the neighborhood, and anyone wishing to
>>>>> buy advertising would go to INC's Website, then contact the newsletter
>>>>> person directly.
>>>>>
>>>>> Pretty simple..... but we still want our glass of wine!
>>>>>
>>>>> *Bill *
>>>>>
>>>>>  In a message dated 11/3/2010 3:15:40 P.M. Eastern Daylight Time,
>>>>> <duke1law at netscape.net>duke1law at netscape.net writes:
>>>>>
>>>>> To:
>>>>>
>>>>> Mr. Bill Anderson
>>>>> Mr. Brett Walters
>>>>> Mr. Kevin Darius
>>>>> Mr. Darius Little [self]
>>>>>
>>>>> CC:
>>>>>
>>>>> Mr. Tom Miller, President
>>>>> Ms. Pat Carstensen, Secretary
>>>>>
>>>>>
>>>>>
>>>>> Dear Delegate:
>>>>>
>>>>> At our October 26, 2010 meeting, President Miller (in response to
>>>>> Agenda Item No. 8:  "*INC and Neighborhood Newsletters*") appointed
>>>>> each of us to the "INC Communication Committee."
>>>>>
>>>>> This Committee was formed due to very detailed -and creative-
>>>>> discussion and brainstorming over potential mechanisms by which INC could
>>>>> serve its membership via the providing of advertisement.  The general
>>>>> consensus of the discussion seemed to be agreement that INC should provide a
>>>>> helping hand to current neighborhood members; whether that be via a
>>>>> newsletter, website portal for individual neighborhoods to be recognized, a
>>>>> referral site, deviated from a link on the official INC Website; and, of
>>>>> course, simply keeping the current website updated on a more consistent
>>>>> basis.
>>>>>
>>>>> President Miller instructed us to convene and be prepared to report
>>>>> back to the General Body, by our next meeting.  Foreseeing the upcoming
>>>>> holidays, as well as the busyness of our individual schedules, I've decided
>>>>> to send out a communication to all parties involved, so that we could begin
>>>>> orchestrating a good date for all of us.  It is my understanding that the
>>>>> current website manager is extremely busy and as such, would hope (1) that
>>>>> someone could forward him a copy of this email as I don't have his
>>>>> information and (2) that perhaps, for his convenience, after setting an
>>>>> agreed-upon meeting date/time, that we could simply meet at his Bed and
>>>>> Breakfast (as means of convenience for him.
>>>>>
>>>>> Please advise.
>>>>>
>>>>>
>>>>>
>>>>> Yours in Service,
>>>>>
>>>>> Darius (Chadsford)
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>___________________________________________
>>>>>
>>>>> Darius M. Little
>>>>> Business Consultant and Mediator
>>>>> Cell: 919-641-4124
>>>>>
>>>>>  <http://www.littleconsulting.org/>www.littleconsulting.org
>>>>>
>>>>> <http://www.manta.com/c/mtlwj1m/little-s-business-consulting-and-mediations>
>>>>> http://www.manta.com/c/mtlwj1m/little-s-business-consulting-and-mediations
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> "And all things, whatsoever ye shall ask in prayer, believing, ye shall
>>>>> receive." [Matt 21:22]
>>>>>
>>>>>
>>>>  --
>>>> ------------------------------
>>>>
>>>>
>>>> *Colin & Deanna Crossman*
>>>> Proprietors
>>>> Phone: 919-354-7000 • Fax: 866-489-2029
>>>> email: colin at thekingsdaughtersinn.com • Web:
>>>> www.thekingsdaughtersinn.com
>>>>  ------------------------------
>>>>
>>>>
>>>
>>   --
>> ------------------------------
>> *Colin Crossman*
>> Phone: 919-452-3333 • Fax: 866-489-2029
>> email: colin at crc32.com
>>  ------------------------------
>>
>
>  =
>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://rtpnet.org/pipermail/inc-list/attachments/20101117/d25169ca/attachment.html>